business case

Squishy Goals Mean Squishy Outcomes

By |October 31st, 2014|Categories: Strategy|Tags: , , , , , , , , |Comments Off on Squishy Goals Mean Squishy Outcomes

Performance measurements are only as good as your goals.

Goals ► Priorities ► Outcomes ► Initiatives

Do your organizational goals sound something like this: Foster talent by building a culture that maximizes opportunities for growth. Sounds nice, right? But how would you measure that? How would you know when you’ve achieved it? The truth is, it would be next to impossible. Whether you’re creating goals at an organizational level or at an operational level, here are some tips for improving them so that you can demonstrate their achievement.

Describe the outcome.
The trick is to describe the result you hope to achieve rather than the activity. Measuring an activity can result in meaningless metrics. (It is also wise to stay away from words and phrases that cannot be measured such as maximize or more efficient.) Here’s a possibility: Growth and innovation will increase through training, mentoring, and creating time buffers around scheduled projects.

Studies have shown that goal specificity and level of difficulty have a direct impact on employee performance: Goals that are specific and challenging (but not unreasonable) lead to better performance by motivating employees.

Create line of sight.

Just as important, a clear line of sight should exist between corporate objectives and the goals set at the operational level—employees should be able to grasp their roles’ importance in the larger picture. In order to achieve this, it is helpful to include different levels of the organization in developing the goals to ensure consensus, cooperation, and realistic goal-setting.

Define the measure.

Once your goals have been determined, you will be able to think about how you will measure the outcome.

Performance measures should be as explicit as your goals, and answer the following:

It is an old saying but true: you cannot manage what
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Indecision—Get Off The Fence!

By |August 21st, 2014|Categories: Change|Tags: , , , , |Comments Off on Indecision—Get Off The Fence!

On an important decision, one rarely has 100% of the information needed for a good decision no matter how much one spends or how long one waits. And, if one waits too long, he has a different problem and has to start all over. — Robert K. Greenleaf, Servant as Leader

Indecision rarely leads to anything positive. In my 35 years of experience working with clients, I have seen enough snafus, courtesy of a reluctance or unwillingness to make a decision, to know that any decision would have propelled the organization forward or at least broken the log jam. If you are one of those hesitating or hugely disinclined to make a mistake (as we all are), here are some pointers I give my clients:

YOU DON’T NEED ALL THE INFORMATION TO MAKE A DECISION. Very often you have enough information based on experience (knowledge gleaned from past mistakes and successes) and objective data. If 20% of a problem isn’t well understood, go with the 80% that is. Today’s competitive market isn’t conducive to lollygagging.

IT MAY NOT BE ALL UP TO YOU. SOUND OPERATING PRINCIPLES SHOULD DIRECT YOUR DECISION-MAKING. Most organizations have a Mission Statement and Operating Principles that support it. For example, Starbuck’s Mission is to “ inspire and nurture the human spirit – one person, one cup and one neighborhood at a time,” and their operating principles focus on quality in their product, diversity and respect among their partners, and making their cafés a haven of humanity as well as contributors to the community. What are yours? What are the Operating Principles that will create the culture and guide the behaviors leading you to your goals? Here are some ideas to consider:

If sound operating principles
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Cutting Your Project Portfolio Down to Size

By |July 10th, 2014|Categories: Planning|Tags: , , , , , , |Comments Off on Cutting Your Project Portfolio Down to Size

That big project portfolio of yours is your biggest headache. It’s true. If you are like most companies, your portfolio has grown to an unwieldy size, which means you have way too many projects competing for the same resources. Here’s what to do.

First, inventory ALL projects and activities that require any kind of IT resources, making sure to include non-obvious ones like SMEs and user training time. According to Gartner, 60% of IT’s budget is spent on operational, “keep the light on” activities, so it is important that these are included to ensure correct allocation of project resources. Projects that pull resources from core operations can create business risk.

Second, decide who will comprise a governance committee, i.e., who will make decisions concerning the portfolio. This should be a mix of IT and business leaders with the authority to make decisions for the organization. The governance committee will determine which projects should continue, which should be delayed, and which should be terminated. These decisions will be made based on determining which projects have the potential to create the most value for the company. Each project in the portfolio should align with business goals and be ranked on the strength of its business case outlining benefits, costs and risk. Keep this simple, but also be on the lookout for project interdependencies. You certainly don’t want a critical project bungled because it relied on deliverables from another project that was killed or delayed.

The importance of strong governance in the portfolio process cannot be overstated. Projects that are nice but not essential drain away resources that could be used more productively. Focus on cutting unnecessary demand and don’t start new projects until you know for certain that
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Mark that project APPROVED…

By |October 17th, 2011|Categories: Planning|Tags: , , , , , , , , |Comments Off on Mark that project APPROVED…

Today, every company is pursuing more projects than it can successfully handle, and that puts your project at risk of not getting the approval it needs to move forward. So, what can you do to make sure that a governance committee review doesn’t leave you and your project on the outside looking-in? Follow these steps to give your project an advantage over other projects in the queue for review.

 

Understand and communicate the business case for your project.
This starts with understanding the business strategy and business drivers that prompted your project in the first place. If you don’t understand what the business is trying to accomplish, you have very little chance of your project hitting the mark.Once the business strategy and drivers are clear, identify very specifically—and quantitatively where possible—exactly how your project will provide benefit relative to the business drivers and business strategy.

Work with key people in the business area to develop and review the business case to ensure that it is sound and strong.

Creating a solid, strong business case is the most important factor in not only getting the project approved, but also in ensuring that the project team clearly understands what is to be accomplished, why, and how it will help the business.
Identify resourcing needs by role.
Resources, especially people, are always in high demand, and you need to be very clear about the resources that your project will require (people, facilities, equipment, etc.). Clearly identify your resource needs by being specific. Assuming that your request for two technical analysts you will get you what you actually need might be a mistake. Having the right skills, expertise and individuals detailed on a project can greatly improve the probability of project success.
Identify project interdependencies.
As
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October: Conscious Planning

By |October 4th, 2011|Categories: Planning|Tags: , , , , , , , , , |Comments Off on October: Conscious Planning

October is probably the most grueling month of the IT planning cycle, given the exorbitant amount of time expended in meetings. Each department—Sales, Marketing, R&D and Manufacturing—will meet with its IT counterpart to plan next year’s projects. These meetings should be dialogue-driven events that result in a shared understanding of anticipated business drivers over the next 12-18 months, current market conditions, emerging trends, and specific strategies to capitalize on opportunities. In preparation for these meetings, it would also be helpful for IT to conduct a SWOT analysis (strengths/weaknesses/opportunities/threats) comparing your company to 3 or 4 competitors. Not only will this assessment point out technical strengths and weaknesses, but it is always wise to know what the competition is up to.

Unfortunately, October is also a time of enormous pressure, as both IT and the Business push hard to achieve MBO deliverables before the end of the year. Too often, the competing time constraints of completing existing projects while planning new ones causes Business to default on the planning side, leaving IT to design new projects on its own. This lack of input from Business leads to “silo” thinking: “We know what they [the Business] really want or need.”

Now, in a perfect world, Business would remain engaged with the IT Account Manager—the one who not only has the best vantage point from which to understand and articulate Business’s needs, but is also well-equipped to offer ideas and solutions to address those needs holistically (end-to-end) rather than piecemeal. But, if Business opts out and IT can’t get it back to the table, or IT believes it actually can do the planning on its own, the next step needs to be the creation of a business case, or
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September: Conscious Planning… IT Planning Season Has Begun

By |September 1st, 2011|Categories: Planning|Tags: , , |Comments Off on September: Conscious Planning… IT Planning Season Has Begun

Although strategy determines IT’s focus and direction, it’s planning that drives execution. And, despite the obvious importance of planning, very few IT organizations do it, other than to create a list of projects they hope to focus on. That’s not planning—that’s a wish list. We could argue for hours about the myriad reasons IT organizations lack a robust annual planning process, but it all comes down to needing to know how to do it, and having the discipline to do it once you know how.

In an effort to make planning less overwhelming, every month I am going to provide in this space a guide for the upcoming month. This guide will include a checklist and a set of questions that every IT leader should contemplate to be successful in 2012.

The first step to IT planning is aligning the IT calendar to the corporate calendar. If you are like most of our clients, the corporate financial calendar is based on the yearly calendar. This makes September the most critical time of the year in terms of planning for the following year’s success. Therefore, from a corporate calendar perspective (January through December), the first month in an annual planning calendar should be September.

September has begun, and, with the Labor Day holiday, we’re all probably behind schedule already. It’s time to get back to work—there is little time to be wasted. Here is where I recommend you begin:

September Theme: Alignment

To do:

Determine what 2011 projects are slipping
Ascertain what needs to happen to complete 2011 projects
Focus resources on completing those projects
Arrange for face-to-face meetings with divisional leadership. The objective is to hear and engage with each business unit regarding its objectives for 2012.
Immediately following these meetings, the IT business
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